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Dear Aromatic Community,

The Conference Committee cordially invites you to submit proposals for a virtual (online) poster and case study presentations for the 2024 AIA In-Person Conference. This is an excellent way to share your work and receive invaluable feedback from your peers and colleagues.

In keeping with the conference theme of sustainability, we are saving on printing costs and materials by having all posters and case studies available only online. Poster and Case Study submissions will be available for all in-person conference attendees via the AIA online Virtual Classroom, the AIA Conference App, and showcased on screens at the venue.

Below you will find information about poster and case study presentations, suggestions for how to prepare and present, and our submission guidelines. There is no monetary compensation for poster presentations accepted for display, however the posters will be judged, and awards will be presented in various categories reflective of the conference theme.

In addition, abstracts about your poster, along with your contact information, will appear in the Conference Proceedings if submitted by June 1, 2024.

We hope you’ll consider sharing your experiences with the aromatic community. Feel free to contact us with any questions you might have by emailing the committee at

2024 Poster Session Information and FAQ

What is a poster?

Posters are a fantastic way to let others know about your ideas, a new line of research you are pursuing, or to present information about a specific protocol or aromatic intervention used in a clinical context. Posters, and their authors, inspire others and promote valuable feedback from peers in the aromatic community. The possibilities are endless!

Information on posters should be presented succinctly and clearly so that your viewers can glean the essence of your poster quickly, typically in no more than 5-10 minutes. The format will be both audio and visual as you are given the opportunity to share your work in a 3 minute video.

What is a case study?

Case studies are a valuable tool for improving practitioner skills. They are performed by student or qualified aromatherapists with the intent to explore, rationalize, reflect, and educate. Case studies may describe a solution to a problem or satisfy our own inherent curiosity. They can also further the knowledge and scope of the community in which we operate. Case studies build on existing anecdotal and written information to prove and reinforce or disprove the theories that this information postulates.

There are many reasons to write case studies, such as to increase one’s own knowledge of a specific topic, to earn continuing education (CE) credits, or to satisfy coursework requirements. Finally, a case study may be written with the intent to be published.

Case studies can provide the first step in the process of escalating findings to a large cohort or group to further verify the initial findings. If case studies are completed using a standardized format and language, they are easier to compare, contrast, and collate.

Case Study Resources

AIA Case Study & Formatting Guidelines

Check out these helpful videos from our 2021 conference:

Making Your 1 to 3 Minute AIA Conference Poster Video

Making an Aromatherapy Poster in Microsoft PowerPoint with Bethany Unger_ Tips & Tricks

Making an Aromatherapy Poster with Bethany Unger


To apply, fill out this form

We look forward to receiving your contributions!


2024 AIA Conference Committee

About us

Founded in 2006, the Alliance of International Aromatherapists (AIA), a 501(c)(3) non-profit organization, is the professional organization representing aromatherapists.

AIA aims to increase awareness of and expand access to aromatherapists, help its members build successful practices, expand the body of aromatherapy research, and serve as a resource for members, the media and the public.

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